CheckWorld
CHECKWORLD PARTICIPATION GUIDELINES
As part of our commitment to providing safe, educational, and enriching experiences, participants must adhere to the following guidelines: These rules ensure a respectful, responsible, and rewarding journey for everyone. By signing up for a school trip program, you agree to comply with these terms.
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DEFINITIONS
- “CheckWorld” refers to CheckWorld coordinators, trip specialist, travel-hand and other staff members.
- “Programs” all School Trips offered by CheckWorld.
- “Participants” participating School (which includes its school administrators, participating students, their parents, and convoying teachers).
1. TERMS AND CONDITIONS
PARTICIPATION
- Participating student must be at least 6 years old or as specified for said program, and must belong to a learning year level (K1 to Grade 12) of said participating school.
- Participants must control and manage their behavior at all times.
- CheckWorld reserves the right to refuse participation or dismiss any individual due to behavior, health concerns, or safety risks.
- CheckWorld does not have facilities for special needs or physically challenged children and as such cannot receive registration of said proposed participants.
SAFETY
- CheckWorld ensures the safety and well-being of all participants during its trip programs.
- Participants must follow instructions and guidelines provided by CheckWorld.
LIABILITY AND RISK
- CheckWorld assumes no liability for injuries, losses, or damages beyond its control.
- Participants assume all risks associated with program participation.
PHOTOGRAPHY AND MEDIA
- CheckWorld reserves the right to use participant images and feedback for promotional purposes.
CANCELLATIONS AND CHANGES
- CheckWorld reserves the right to cancel or modify programs due to unforeseen circumstances.
GOVERNING LAW
- These terms and conditions are governed by and construed in accordance with the laws of the designated state/county/country of the trip program.
By applying to participate in CheckWorld programs, you acknowledge that you have read, understood, and agreed to these terms and conditions.
2. RULES & RESPONSIBILITIES
FOR STUDENTS
✔ Respect & Responsibility: Respect fellow participants, educators, and the communities we visit.
✔ Respect for Others: Treat fellow participants, guides, educators, and locals with courtesy and kindness.
✔ Follow Instructions: Adhere to the directions of trip leaders, chaperones, and guides at all times.
✔ Stay with the group: No wandering off. Never go anywhere alone. Always use the CheckWorld buddy system and inform your chaperones of your movements.
✔ Participation & Engagement: Engage in discussions. Ask questions and take notes.
✔ Code of Conduct: No Disruptions. Avoid disruptive behavior during guided sessions. Disruptive behavior or inappropriate actions will result in dismissal from the program.
✔ Emergency Protocols: Know the emergency contacts and procedures shared by your trip leader.
✔ Health & Well-being: Inform your chaperone of any medical concerns. Carry necessary medication and stay hydrated.
✔ No Excessive Screen Time: Stay present in the moment. Avoid overuse of electronic devices.
Accommodation & Transportation Rules
✔ Respect Shared Spaces: Keep rooms, buses, and communal areas clean.
✔ Lights Out Policy: Follow curfews and quiet hours set by chaperones.
✔ No Unauthorized Room Visits: Only enter designated areas.
✔ Personal Belongings: Keep track of your items. CheckWorld would not be responsible for lost or stolen belongings.
FOR EDUCATORS/CHAPERONES
✔ Supervision: Maintain a watchful presence over your students, ensuring they follow all safety guidelines and behave appropriately.
✔ Facilitation: Encourage your students to engage with the learning material and cultural experiences. Your role is to guide, mentor, and support their curiosity.
✔ Emergency Preparedness: Be familiar with the emergency protocols and have access to students’ medical information if needed.
✔ Collaboration with CheckWorld: Work closely with CheckWorld to ensure a smooth and rewarding experience for your students.
FOR SCHOOL HEADS AND ADMINISTRATORS
✔ Student Selection & Preparation: Ensure students who participate meet eligibility requirements and are prepared academically and behaviorally for the trip.
✔ Liaising with Parents: Communicate with parents regarding program details, schedules, and requirements. Parents must provide accurate medical information and disclose any medical limitations, allergies, etc. of their child before trip date.
✔ Trip Logistics: Work with CheckWorld to provide necessary school approvals and coordinate transportation details.
✔ Emergency Contacts: Provide updated emergency contact details for all participants.
FOR PARENTS AND GUARDIANS
✔ Registration & Consent: Submit all required information, as well a signed consent for participation.
✔ Medical & Special Needs Disclosure: Provide accurate medical details, allergies, and any special needs of your child.
✔ Packing Guidelines: Ensure your child is equipped with appropriate clothing, personal hygiene items, and any required medications.
✔ Communication: Stay informed about the trip schedule and maintain contact with the school in case of emergencies.
✔ Early Pick-up: Notify the school in advance if an early pickup is necessary.
3. GENERAL SAFETY & PROGRAM POLICIES
✔ Zero Tolerance for Misconduct: Any participant violating CheckWorld’s policies will be removed from the program.
✔ Be Punctual: Arrive on time. Delays affect the entire group.
✔ Dress Appropriately: Pack comfortable, appropriate attire suitable for the trip’s activities, destination’s climate and cultural norms.
✔ Dress Code: CheckWorld Gear- If provided, wear CheckWorld branded clothing and identification for easy recognition. ✔ Foot Wear: Wear comfortable shoes (sneakers preferably. Velcro is recommended).
✔ Social Media Sharing: Respect privacy; do not post photos or videos of others without permission.
✔ Electronic Devices: Use phones and cameras responsibly. Ensure they do not distract from learning experiences or disrupt the group.
✔ No Unauthorized Departures: Always remain with assigned group.
✔ Compliance with Local Laws: Adhere to the laws and cultural norms of the destinations visited.
Prohibited
❌ Bullying. Harassment. Discrimination.
❌ Alcohol. Drugs. Smoking.
❌ Theft. Vandalism.
❌ Disrespectful behavior.
🚨 Disciplinary Measures
- Immediate dismissal from program.
- Damage to property— intentional or accidental— must be compensated for.
- Future disqualification from CheckWorld programs